On invite les ressortissants dûment qualifiés des Etats membres et membres associés de l"Association des Etats de la Caraïbe à envoyer leur candidature au poste de Comptable, au Secrétariat de l'AEC, à son siège à Port d'Espagne, Trinité-et-Tobago.
Reporting to:
Head of Budget and Administration
Tipo de designación:
Tiempo completo
Duration of appointment:
Permanent
Deberes y Responsabilidades:
Under the direction of the Head of Budget and Administration ensures that the general ledger are properly maintained, prepares financial summaries, process financial transactions, operations, observes relevant and standard accounting regulations.
Functions:
Develop and implement record keeping systems, forms, policies and procedures related to billing, processing payments and other accounts payable and receivable activities.
Ensures the updating of the inventory and the renewal of the assets and office insurances.
Identify and resolve problems and inconsistencies and suggests appropriate corrective procedures while maintaining data integrity
Payment of all invoices US and TT, some payments done by advising bank, by letter to send required funds via wire transfer
Handling of invoice queries and service contract renewals
Preparation of payment and transfer vouchers and filing them with appropriate supporting documentation
Payroll preparation and payment of salaries for international and local staff
Calculation and payment to Staff Fund accounts US and TT
Preparation of bank letters re. transfers, deposits, and queries
Preparation of receipts for all sources of income
Liaise with bank officials for various matters relating to ACS accounts
Recording of payments and receipts using quick books software for review by external accountant
Liaise with external accountant
Liaise with external audits during the ACS audit process
Advise H of B&A when TT accounts are low and therefore require funds
Advise H of B&A of any inconsistency in accounting supports, and payment requests re. special projects
Responsible for maintaining all bank files/payment voucher files
Petty cash handling of all payments, updating petty cash records book and filing petty cash vouchers
Per Diems preparation, calculation and payment, for all employees and consultants traveling on official business upon reception of official travel authorization upon reception of the draft prepared by the Protocol and Conference Officer.
Issuing off statements of expenses incurred by the ACS for recovering payments made on behalf of other organizations
Analyses accounts and prepare monthly reconciliation of accounts
Communicate and coordinate accounting policies, practices and procedures within the administration unit
Communicate and coordinate accounting policies, practices and procedures within the SPECIAL FUND, and any payment or reception of funds related to special projects
Process refund claims for the secretariat and staff in respect of VAT and gasoline Any other related duties as assigned by Head of Budget and Administration.
Calificación y Experienca Requeridas:
Possession of a professional accounting designation in any of the following accreditations (ACCA, CMA, CPA, CIMA)
At least three (3) years experience in the area of Accounting.
Excellent Microsoft Excel skills
Proficiency in at least two of the official languages of the ACS (English, Spanish and French);
Remuneracion y Beneficios:
This is a permanent appointment and classified at a level equivalent to Level 5 of the ACS Local Staff salary scale. Further details pertaining to salary and working conditions can be obtained from the ACS Secretariat. Benefits include:
Medical insurance coverage for the incumbent and dependents.
Participation in the ACS Staff Fund.
Documentación requerida:
Les candidats devront présenter les documents suivant:
Curriculum vitae.
Attestation de titres universitaire.
Certificats linguistiques (ne concerne pas la première langue)
Noms et coordonneés de trois références.
Notas:
Applications must be submitted to the Secretariat of the Association of Caribbean States, to the attention of:
Mr. Luis Fernando Andrade Falla Secretary General The Association of Caribbean States 5-7 Sweet Briar Road, St. Clair PO Box 660, Port of Spain Trinidad and Tobago Tel: (868) 622-9575 Fax: (868) 622-1653
The job description given above outlines the nature and level of the tasks normally assigned to this position. It does not constitute an exhaustive list of these tasks. Additional related duties may be assigned as necessary for the effective functioning of the Association.
